Personnel Requisition Form

Department: Utilities
Date: February 14, 2017
Supervisor: Director
Date Needed: ASAP
Number of Employees Requested: One
Work Hours: 40 hours per week – Overtime as needed

Job Title: Purchasing Clerk / Meter Technician Supervisor
Starting Salary: $14.0394 / hourly
Position Status: Full-time
Reason Needed: Replacement

Position Overview

Under general supervision reviews requisitions and request for pays for all five Utilities divisions; submit request for pays for invoices not needing a purchase order number; monitor stocking levels to determine needs for materials and supplies; confers with vendors to obtain product or service information, determines method of procurement and coordinates the preparation of purchase orders; maintains, files and retrieves documents as needed, documents and update logs, prepares reports upon request and performs additional tasks in support of the department’s administration as needed; directly supervises warehouse personnel, meter technicians and custodian; ensures that meter technicians have all necessary equipment needed to perform their tasks; schedules leave time for warehouse clerk, meter technicians, and dispatch operator; interviews, trains employees, counsels employees on work related issues and rates performance; maintains filing system, documents and retrieves material as needed; overtime as needed.

Qualifications Required

Graduation from high school, prior experience in warehouse / purchasing, must possess a valid state-issued driver’s license. Be willing to work during non-duty hours, holidays and weekends when necessary to achieve goals. Prior experience locating/reading meters preferred.    Knowledge of the City of Phenix City purchasing procedures and work rules; Reading skills to comprehend maps, procedures, regulations and related documents of moderate complexity. Writing skills to prepare forms and records, memoranda, reports, performance appraisal, schedules, instructions and similar documents; Math skills to add columns of figures, subtract, multiply and divide in performing calculation involving decimals and percentages. Computer skills including keyboarding, text processing and use of specialized programs such as excel to create different types of spread sheets. Verbal communication skills to speak to individuals and small groups, talk on telephone and two-way radio. Ability to communicate with, motivate and lead employees to accomplish objectives in a timely manner; some knowledge of city, location and density of residential, business and industrial customers; Knowledge of organization and operating procedures of Utilities Department. Knowledge of municipal water system and meters and related equipment; Ability to work as a team member.

Physical Qualifications Required

Must be agile enough to effectively maneuver in all areas of the warehouse to include climbing ladders; must be strong enough to lift 50 or more pounds; must have sufficient vision to decipher numerical data (corrective lenses acceptable); must hear well enough to communicate over a two way radio (hearing aid acceptable)

Documents Required

  • Valid Driver’s License
  • High School Diploma

How to Apply

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1103 Broad Street
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop off on Tuesdays, Wednesdays, and Thursdays from 10 a.m. until 2 p.m., Eastern Time, and Fridays from 2 until 5 p.m., Eastern Time. You may also email your completed application with all of the supporting documents.

Job Description

Job Title: Purchasing Clerk / Meter Technician Supervisor
Department: Utilities Administration
Location: Municipal Building
FLSA Status: Non-Exempt
Code: EAP-6
Reports to: Director

Job Summary

Under general supervision reviews requisitions and request for pays for all five Utilities divisions; submit request for pays for invoices not needing a purchase order number; monitor stocking levels to determine needs for materials and supplies; confers with vendors to obtain product or service information, determines method of procurement and coordinates the preparation of purchase orders; maintains, files and retrieves documents as needed, documents and update logs, prepares reports upon request and performs additional tasks in support of the department’s administration as needed; directly supervises warehouse personnel, meter technicians and custodian; ensures that meter technicians have all necessary equipment needed to perform their tasks; schedules leave time for warehouse clerk, meter technicians, and dispatch operator; interviews, trains employees, counsels employees on work related issues and rates performance; maintains filing system, documents and retrieves material as needed; overtime as needed.

Duties & Responsibilities

A. Purchasing  Procedures (80%) – Reviews requisitions for  Water Distribution and Wastewater Collection for items such as valves, pipes, sleeve, fittings, meters, radios, and related equipment and supplies and for office supplies. Confers with vendors to obtain product or service information such as price, availability and delivery schedules. Prepares requisitions, calculate items listed and verifies totals. Prepares purchase orders for procuring items for immediate use or for inventory. Verifies incoming shipments against requisitions to ensure kind and quantities received and prices; attaches delivery ticket to requisition, verifies purchase order number and files. Issues purchase order number to supervisors for supplies, equipment and material. Receives and processes invoices from vendors, verifies totals and obtain necessary signatures for approval and payment.

B. Meter Operation (10%) – Hold meeting with meter technicians to discuss daily work schedule. Ensures that all disconnects and service orders are equally divided among the technicians. Maintain contact with the meter technicians in resolving problems such as vehicle breakdown, laptop issues, out-of-the-way meters, dogs.

C. Supervision (10%) – Interviews applicants for employment and makes hiring recommendations. Orientates new employees on procedures and work rules. Coordinates on-the-job training for all meter technicians. Coordinates relief and leave time between the warehouse clerk, meter technician, custodian and dispatch office. Trains and counsels employees. Rates performance of employees. Issues verbal correction or may recommend additional disciplinary action if needed.

Job Specifications

Knowledge, Skills and Abilities – Knowledge of the City of Phenix City purchasing procedures and work rules; Reading skills to comprehend maps, procedures, regulations and related documents of moderate complexity. Writing skills to prepare forms and records, memoranda, reports, performance appraisal, schedules, instructions and similar documents; Math skills to add columns of figures, subtract, multiply and divide in performing calculation involving decimals and percentages. Computer skills including keyboarding, text processing and use of specialized programs such as excel to create different types of spread sheets. Verbal communication skills to speak to individuals and small groups, talk on telephone and two-way radio. Ability to communicate with, motivate and lead employees to accomplish objectives in a timely manner; some knowledge of city, location and density of residential, business and industrial customers; Knowledge of organization and operating procedures of Utilities Department. Knowledge of municipal water system and meters and related equipment; Ability to work as a team member.

Credentials and Experience – Graduation from high school, prior experience in warehouse/purchasing, must possess a valid, state-issued driver’s license.  Prior experience locating / reading meters preferred.

Special Requirements – Be willing to comply with City of Phenix City policies and work rules.  Be willing to work during non-duty hours, holidays and weekends when necessary to achieve goals.