Supply and Inventory Clerk

Job Summary

Under immediate supervision of the Maintenance Superintendent, is responsible for ordering parts and supplies used to repair and maintain equipment, vehicles and buildings; assist Equipment Maintenance Specialist with equipment repairs; create and maintain stock and inventory records and levels; maintain cleanliness of shop; issue shop supplies, equipment and fuel; work on other jobs assigned.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Order parts and supplies used to repair and maintain all equipment, vehicles and buildings.
• Create or maintain a functional organizational system of inventory and equipment retrieval.
• Issue shop supplies, equipment and fuel and ensure their return when applicable.
• Issue vehicle and equipment keys and ensure their return.
• Create and maintain stock and accurate stock records.
• Along with the equipment maintenance specialist, make sure all equipment, tools and vehicles are secured and locked up at the end of the working day.
• Report missing and damaged equipment to superintendent.
• Clean and inspect restrooms, break room and shop area to ensure area is clean and orderly.
• Restock supplies as needed.
• Make sure that paper and debris is picked up outside building.
• Work on other projects as requested by Superintendent.
• Must be able and willing to assist with maintenance of lawn and shrubbery outside maintenance shop and immediate vicinity.
• Assist equipment maintenance specialist with equipment repairs as needed.
• Secure outside gate, outside doors and part room door before leaving each day.
• Perform additional tasks in support of the department as needed or upon request, to include all other duties assigned.

Qualifications

Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
Have High School Diploma, GED or equivalent training and experience

Experience
N/A

Licenses or Certifications Required
Hold valid state-issued driver’s license

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Ordering parts and other materials.
• Inventory supplies and records.
• Equipment and vehicle repair.

Ability to:

• Prepare simple forms and records.
• Verbal communication skills to converse with supervisor and co-workers.
• Comprehend oral and written instructions.
• Agile enough to effectively maneuver in all areas of maintenance department.
• Strong enough to lift 50 or more pounds.
• Work under immediate supervision and carry out standard procedures.
• Work as a member of a team.

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Indoors

Physical Demands: See accompanying page for details

Key Working Relationship: Parks and Recreation Staff

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1103 Broad Street
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop off on Mondays from 2 to 5 p.m., Eastern Time, and Tuesdays, Wednesdays, and Thursdays from 10 a.m. until 2 p.m., Eastern Time. You may also email your completed application with the required supporting documents.