City Clerk’s Office

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City Clerk’s Office 2017-02-16T15:23:45+00:00

Duties of the City Clerk

The City Clerk’s Office is the officially designated record-keeping agency for the city and is responsible for all public documents, both current and archival. Duties of the City Clerk’s Office include:

  • Prepares agenda, attends, and records the proceedings of all City Council meetings
  • Maintains records of all rules, ordinances, and resolutions of the City Council
  • Acts as custodian of the City Seal
  • Conducts all municipal elections
  • Performs legal advertising for the city
  • Schedules, coordinates, and plans special events and functions for the City Council
  • Provides general administrative and clerical assistance to the City Council

Department Functions & Responsibilities

The city clerk is the custodian of records for the City of Phenix City, which includes all minutes, resolutions, ordinances, and codes of the city. The city clerk is also the city’s chief election official and is responsible for the administration of municipal elections.

Contact the City Clerk’s Office to:

  • Present claims and other legal actions involving the city
  • Obtain copy of city ordinances
  • Request to speak at City Council work session
  • Contact a City Council member or arrange for an appointment
  • Request public records