City Clerk’s Office

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City Clerk’s Office 2017-05-24T09:25:37+00:00

Duties of the City Clerk

The City Clerk’s Office is the officially designated record-keeping agency for the city and is responsible for all public documents, both current and archival. Duties of the City Clerk’s Office include:

  • Prepares agenda, attends, and records the proceedings of all City Council meetings
  • Maintains records of all rules, ordinances, and resolutions of the City Council
  • Acts as custodian of the City Seal
  • Conducts all municipal elections
  • Performs legal advertising for the city
  • Schedules, coordinates, and plans special events and functions for the City Council
  • Provides general administrative and clerical assistance to the City Council

Department Functions & Responsibilities

The city clerk is the custodian of records for the City of Phenix City, which includes all minutes, resolutions, ordinances, and codes of the city. The city clerk is also the city’s chief election official and is responsible for the administration of municipal elections.

Contact the City Clerk’s Office to:

  • Present claims and other legal actions involving the city
  • Obtain copy of city ordinances
  • Request to speak at City Council work session
  • Contact a City Council member or arrange for an appointment
  • Request public records

2017 Annual Garbage Exemption Renewal Notice

Annual Garbage Exemption Applications Period: August 1 – August 31, 2017

Applications for Garbage Exemptions are accepted yearly during the month of August. Applications will be accepted beginning August 1, 2017 through August 31, 2017. ALL applications must be filed before Close of Business on Thursday, August 31, 2017. Late applications will not be accepted.

All applications must include the following:

  • Sworn Statement Declaring Exemption from
  • Filing Annual Income Tax Returns
  • Social Security Statement of Benefits (current)
  • Current Copy of Bank Statement(s)
  • Current Year’s Income Tax Returns

No application will be accepted without the required documentation.


  • Any household whose sole source of income is social security benefits
  • Any household whose head of household is 62 years of age or older and:
    • the combined income of all adults residents does not exceed 75% of the Federal Poverty Guidelines
    • A portion of said income shall include social security benefits.

Review the Renewal Notice which includes the federal poverty guidelines, and download an application.