Comptroller

Job Summary

Under the direction of the Finance Director performs and reviews routine accounting tasks, payroll administration, purchasing, revenue collection, and accounts payable and receivable functions.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Supervises and assists in the preparation of monthly financial reports and the annual external financial audit
• Reviews and assists in maintaining general and subsidiary ledgers
• Assists with reviewing bank account reconciliations and providing technical guidance to purchasing operations, payroll administration, accounts payable and account receivable process and cash management functions
• Assists in recording and accurately reporting capital assets
• Prepares intricate journal entries and assists in reviewing routine accounting transactions
• Researches and collects data to ensure accurate accounting and reporting for grant administration
• Monitors compliance with generally accepted accounting principles and various City, State and Federal regulations
• Supervises the City’s banking activities
• Prepares cash flow projections and monthly investment reports in accordance with the best practices and the City’s guidelines and policies
• Ensures that financial reporting is in accordance with GAAP and GASB standards, federal, state and municipal laws
• Ensures processes and procedures are implemented and in place to promote effective financial operations and accurate and reliable financial reporting
• Serves as representative of the Finance Department in the absence of the Finance Director
• Maintain work area in an organized and neat manner

Qualifications

Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
Bachelor’s Degree in Accounting or Finance
Master’s Degree in Accounting or related field preferred

Experience
Seven (7) years of increasingly responsible professional experience in accounting or finance with at least two (2) years managerial experience

Licenses or Certifications Required
CPA certification preferred

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Accounting standards, accounting principles and concepts
• Federal, state and municipal laws and regulations governing accounting, finance, purchasing and revenue collection

Ability to:

• Supervise employees in a professional environment
• Read, comprehend, analyze and report on highly complex material related to financial, accounting, purchasing, cash management and payroll operations
• Effectively use written communication to prepare forms, reports, memoranda, letters and document processes and procedures
• Effectively use verbal communication to effectively interact with employees, supervisors, elected officials and the public
• Utilize computer skills including software for word-processing, spreadsheet creation and maintenance, database utilization and other specialized accounting and financial software
• Build and maintain relationships with employees, supervisors, elected officials, city, county, state and federal administrators and officials
• Work from an administrative direction in terms of broadly defines goals
• Work non-duty hours including weekend or holidays when necessary

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Work location will be indoors with potential for overnight travel to attend and participate in training, seminars and workshops

Physical Demands: See accompanying page for details

Key Working Relationship: Other Finance Department employees including Finance Director, Department Heads and Office Managers, City Council and City Management

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1103 Broad Street
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop off on Mondays from 2 to 5 p.m., Eastern Time, and Tuesdays, Wednesdays, and Thursdays from 10 a.m. until 2 p.m., Eastern Time. You may also email your completed application with the required supporting documents.