Warehouse Clerk – Administration

Job Summary

Under general supervision oversees warehouse activities to include stocking and loading orders; maintains tracking system, monitors security and oversees the preparation of reports; delivers broken water meters for repair by outside vendor, disassembles and scraps meters not repaired for parts; removes scrapped meters from inventory; maintains and documents records of equipment and materials issued and vendors, maintains database file of quotes, orders and meter locations and performs additional tasks in support of the department’s administration as needed or upon request.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Stocks items, supplies, material and equipment on shelves and bins
• Label bins according to part and stock number
• Selects and assist work crews in loading orders
• May review inventory print out to obtain item number and description
• Maintains tracking system of items issued, used and returned
• Performs periodic physical inventories comparing amounts of items shown on records versus amounts on hand
• Investigates and attempts to determine causes of shortages
• Makes periodic spot checks of bins and shelves
• Maintains and monitors warehouse security
• Maintains and issues emergency equipment and gas keys
• Observes safety procedures and enforces safety rules
• Maintains warehouse records and reports including reports of shortages
• Issues and distributes supplies and material to water distribution and wastewater crew
• Confers with vendors to obtain product or service information such as price, availability and delivery schedules
• Prepares material form, calculates items listed, verifies totals and obtains approval
• Verifies incoming shipments against requisitions to ensure kind and quantities received and prices
• Cleans and maintains warehouse in neat and orderly fashion
• Disassembles broken meters for scrap parts, sorts and stocks parts for sale
• Documents and forwards scrap meter log with item information for removal from inventory
• Documents and maintains meter log with information regarding damaged meters sent out for repair
• Delivers water meters to outside vendor for repair
• Posts water meter sign-in register of meters issued to work crews
• Maintains copy of material issued forms; transfers to archive file daily
• Maintains catalogs and manuals of materials and supplies
• Maintains list of frequently patronized vendors; phone numbers, contact person and account information
• Uses spreadsheet software to maintain files of quotes, orders and water meter locations and other information
• Posts materials issued into inventory database
• May answer telephone and provide callers with information as requested
• Picks up and delivers mail; may sort mail if needed
• May attend bid openings in the absence of Purchasing Clerk.

Qualifications

Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
High School Diploma/GED
Training in purchasing/inventory control

Experience
Two (2) years increasingly responsible work experience

Licenses or Certifications Required
Valid Driver’s License

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Warehouse operations including stocking, order filling, inventory security, safety and records management
• Purchasing including items, specifications, suppliers, methods of procurement including purchase order procedures

Ability to:

• Read and comprehend policies, procedures, regulations and related documents of moderate complexity
• Write to prepare procedures, directives and complete detailed forms and records
• Verbally communicate to converse with others in person and on the telephone
• Utilize math skills to add columns of numbers, subtract, multiply and divide in calculations involving decimals, percentages and discounts
• Use a computer to enter text and numerical data, operate database and spreadsheet software and other specialized software
• Work under general supervision where standard practice enables duties to be performed referring questionable cases to supervisor
• Work in a constant state of alertness and in a safe manner

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Work location will primarily be indoors in a non‐climate controlled warehouse

Physical Demands: See accompanying page for details

Key Working Relationship: Supervisor, Vendors, Utilities Field Crews

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1103 Broad Street
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop off on Mondays from 2 to 5 p.m., Eastern Time, and Tuesdays, Wednesdays, and Thursdays from 10 a.m. until 2 p.m., Eastern Time. You may also email your completed application with the required supporting documents.