BID: F17-02 Uniforms @ 9 a.m. EST
March 8, 2017 @ 9:00 am EST
Notice is hereby given that the City of Phenix City, Alabama will receive sealed bids for “Bid Number F17-02, Uniform Bid” until 8:45 AM EST, on March 08, 2017 , in the Finance Department of the City of Phenix City, 601 12th Street, 2nd Floor – Finance Department, Phenix City, AL 36867. The official bid opening will be 9:00 AM EST on March 08, 2017 in the City Council Chamber at City Hall, 1111 Broad Street, Phenix City, Alabama 36867.
The following specifications shall apply:
1. All bids must be submitted on the “Uniform Bid Submittal Form” (linked below) with compliance with each specification indicated and sealed in an envelope with the words “F17-02 Uniform Bid” clearly marked on the outside of the envelope. Bids should be mailed or hand-delivered to the City of Phenix City, Finance Department -2nd Floor, Attn: Purchasing Agent, 601 12th Street, Phenix City, AL 36867. Bids received after the close time will not be considered.
2. The award will be to the lowest responsible bidder meeting specifications. The City of Phenix City reserves the right to reject any or all bids. Quality, conformity to specifications, past service and experience of bidders will be considered.
3. The “F17-02 Uniform Bid” is divided into eleven (11) separate sections. Bidders are encouraged to bid on all or a separate section(s).
4. Bidders can submit multi bids for all or one sections with different brand and or manufacturer name. These bids must be separate bids with brand and or manufacturers product name and catalog number.
5. Bidders MUST attend the Pre-Bid Uniform Meeting displaying the same merchandise that is being bidded. (See pre-bid meeting packet below).
6. A bid bond or bank certified check in the amount of $1,000.00 will be required. Bid security shall be a bond provided by a surety company authorized to do business in the State, or in the form of a bank certified check. Failure to furnish a bid bond or bank certified check will cause the bid to be rejected.
7. The terms of this contract period shall be for three (3) years, with the option for 2 – 1 year renewal objections, if agreeable by both parties.
8. Prices quoted on the bid form must include all cost of hems, waist, and seat adjustments for new uniforms.
9. All bidders must include charges for plus sizes (oversize) uniforms as indicated.
10. Any exceptions and or substitutions of the specifications and/or items of items should be listed in a detailed description on a separate sheet attached to this bid.
11. Bids must be submitted on this form printed in ink or typed, signed in ink, and notarized.
12. No errors shall be corrected after the bids are opened. In the event of a discrepancy unit prices shall govern.
Any questions concerning the specifications should be directed to the Purchasing Agent, L. Maria Miley at (334) 478-2735.